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Return & Exchange Policy

Return & Exchange Policy

 

Last updated July 12, 2021

OVERVIEW

The following policy covers the eligibility, terms, and procedures for all online and in-store purchases made at videogameheaven.com and all Video Game Heaven and Cool Stuff retail locations. 

Product terms and eligibility are impacted by but not limited to:

  • Order/purchase method: in-store, shipped (online), in-store pickup (online)
  • Purchase date/delivery date
  • New or used/pre-owned product
  • Reason/nature of the return
  • Condition the product is being returned as
  • Product type

All purchases may be returned in-store by visiting any of our store locations found here. In-store purchases and picked up online orders may only be returned in-store. Other online orders may be cancelled or returned via the form found in the link below.

We ask that you take the time to review our policy before making purchases. This policy is written as such to be read from top to bottom in order to properly understand the terms and exclusions in its entirety. If you have questions or require clarification, then reach out to us. Please read thoroughly.

Disclaimers & Conditions 
 

This section covers essential disclaimers and conditions that apply to all purchases.

Taking Title

Video Game Heaven does not take title to returned items until the item arrives at our warehouse or is returned in-person at any physical brick-and-mortar location during operating hours. At our discretion, a refund may be issued without requiring a return. In this situation, Video Game Heaven does not take title to the refunded item.

Product Descriptions

We make every effort to display as accurately as possible the colors, features, specifications, and details of the products available on the each product listing on the https://videogameheaven.com website as well as in each store location. However, we do not guarantee that the colors, features, specifications, and details of the products will be accurate, complete, reliable, current, or free of other errors, and your electronic display may not accurately reflect the actual colors and details of the products. We do not take responsibility for intentional or unintentional misrepresentation of any product shared anywhere outside of our store locations, online shop, social media, or any other form of communication in which can be confirmed as Video Game Heaven, Inc. We will not be held responsible for any details published or shared by any user other than Video Game Heaven or Cool Stuff on any digital platform. If you determine inaccuracies with any product descriptions we have published before your order has shipped, you may have a chance to cancel your order. Please read further on how to cancel unshipped orders. If you receive a product that is not as described, your sole remedy is to return it in unused condition.

Product Compatiblility

We will not be held responsible for any compatibility issues existent within any product purchased, published, or shared unless the issue is specifically contradicting of any official printing on the factory packaging or contradicting of published content made on product listings by us. Compatibility issues most commonly occur with electronic equipment, accessories, and media. Incompatibilities may consist of but are not limited to:

  • physical media types (e.g. as CD, DVD, DVD dual-layer, Blu-ray, etc.)
  • digital media or file formats (e.g. JPG, AVI, MP3, TIFF, etc.)
  • video game platforms (Xbox 360, Xbox One, Nintendo 3DS, Nintendo Switch, PlayStation 5, etc.)
  • AC or DC voltage/amperage and (if applicable) their respective device power input and electrical receptacle connections
  • device manufacturer and model types (e.g. PSP 1000, PSP 2000, PSP 3000, PSP Go, etc.)
  • video input/output connections (e.g. composite RCA, component, HDMI, VGA, etc.)
  • display resolution (e.g. 480i, 480p, 720p, 1080p, 4K, etc.)
  • operating systems and driver support (e.g. Windows 7, Windows 10, Mac OSX, Linux, etc.)
  • function or feature support within specific applications/games
  • firmware versions

Additionally, our brick and mortar retail locations carry many used products spanning multiple generations. Due to the change and evolution in technology over the decades, it is your responsibility to be aware of what your purchase is currently compatible with. Please make yourself familiar with the proper accessories and equipment needed to support or enhance the use with any used product beforehand.

Product Availability & Pricing

All products are subject to availability, and we cannot guarantee that items will be in stock. We reserve the right to discontinue any products at any time for any reason. Prices for all products are subject to change. In the event a product is listed at an incorrect price or with incorrect information due to typographical error or error in pricing or product information received from our suppliers, we shall have the right to refuse or cancel any orders placed for product listed at the incorrect price. If your credit card or any other form of payment has already been charged for the purchase and your order is canceled, your payment method will be refunded in the amount of the charge.

In the event that an item is ordered that was incorrectly listed as available, we shall have the right to refuse or cancel any orders placed for product listed with the incorrect availability. If your credit card or any other form of payment has already been charged for the purchase and your order is canceled, your payment method will be refunded in the amount of the charge.

In the event that you have paid and received the item and determine you may have been charged an incorrect price, we shall solely decide at our discretion the accuracy and validity of the claim in order to determine how to proceed. If the purchase was made in-store, then you should first contact the store location by phone to determine how to proceed. You may be asked bring the item and receipt back to the store location is was purchase at in order to resolve the dispute. If the purchase was made online, then please submit a request here with "Does not match description on listing" for the reason.

Cancellation Policy
 

This section covers policies and instructions pertaining to cancelling pre-orders and online orders. If your purchase has shipped or has been received, then the item must be returned or exchanged based on the eligibility sections defined further below.

Online Orders

Video Game Heaven offers a flexible cancellation policy to give you as much opportunity as possible to submit a cancel request before an order ships. All of this can be done by submitting a request here. Once we've received your request, we will respond with the status of your request by phone or email.

We reserve the right to deny any cancel requests if the item has been already shipped. Also note that due to unexpected delays with the website posting an accurate order status, it may be possible that your item has already been processed and shipped, however you should receive an automated email including tracking details as soon as we ready the order for shipping.

Any orders that have been shipped or completed cannot be canceled and will have to follow policies regarding the return process indicated under the "Return & Exchange Eligibility" listed below.

Pre-orders

Most pre-orders may be canceled at any time before the release date of the pre-ordered item. If you placed the pre-order in-store, then simply visit the store location you placed the pre-order at, and we will refund the deposited amount to your used form of payment. If you placed the pre-order online, then this can be done by submitting a request here. Once we've received your request, we will respond with the status of your request by phone or email. Many online pre-orders have "required deposits" that are non-refundable regardless if the item was paid in full upfront. For more details please review the "Deposits" section below.

Please note that pre-order cancellation requests may be denied. Although not guaranteed, the following are typical scenarios in which your pre-order may be denied:

  • The item is a 18+ restricted item
  • In very rare cases, the item is considered to be a "custom item" and the request for cancellation was submitted after the pre-order close date. Custom items are items that have special details added or removed at the request of a customer - such as an engraved name. Typically we cannot reverse these orders with our distributors and vendors after the close date has passed. These dates are posted on the product listing.
Deposits

Video Game Heaven may require deposits for pre-orders or special orders of specific products. The deposit amount will vary from item to item, but will be noted on each listing before checkout. These deposits are non-refundable if the pre-order is canceled after the close date even if Video Game Heaven approves the cancellation of the order on behalf of the customer's request. This date is noted on the product listing.

Video Game Heaven Pre-Order Close Date

If the product requires a deposit, but was optionally paid in full, then the difference between the paid amount (including any shipping costs) and the deposit will be refunded to the method of payment used. To submit a cancel request for a pre-order, please follow the instructions above under the "PRE-ORDERS" section. To submit a cancel request for a special order, please follow the instructions above under the "ORDERS" section.

Purchase Eligibility
 

This section covers eligibility for return and exchange based on when, where, and how the purchase was made. To confirm complete eligibility, please review the Product Eligibility section further below as well.

General Disclaimer

A full refund is normally not an option when returning or exchanging any eligible purchases. In most cases, if the item is defective we will replace the product. In-store and online purchases fall under different restrictions.

Exclusions may apply to pre-orders, video games, movies, digital/downloadable product, apparel, blind boxes, Gashapons, Gashapon tokens, and gift cards/StoreCards. Please read further to confirm specific product eligibility and other exclusions.

In-Store Purchases

Terms begin at the date of purchase indicated on the receipt. The purchase receipt is required and must be presented when bringing any item back for return or exchange. To begin the process, bring the item(s) back to any of our store locations. If item is not defective, a store credit will be issued only. If defective, then the product will be replaced with the same item or we can offer in-store credit as an option if the same item is not available. In some cases, the store staff may test or confirm any claims that the product is defective. If the item is confirmed or believed to be defective, and there is no suitable replacement or store credit is not opted, then a refund will be processed. If the item is not defective then in-store credit will be issued to the customer. Exclusions may apply to pre-orders, video games, movies, digital/downloadable product, apparel, blind boxes, Gashapons, Gashapon tokens, and gift cards/StoreCards. Please read further to confirm specific product eligibility and other exclusions.

Online Orders for Shipped Delivery

Terms begin at the date of product delivery.

If the product is returned in-person to a store location, then the product will have in-store return and exchange policies apply with exception to the terms start date. Additionally, you must show your online purchase receipt (printed or displayed on your mobile device). Shipping costs will only be refunded at our discretion in a case-by-case scenario. 

If the product is returned via shipping, then the following policies apply. If the item is not defective, the customer will be responsible for the expense of all return shipping costs. Defective product will be replaced with the same item or (at the customer's discretion) credited towards something else. If the item is credited towards something of lesser value, then the difference will be refunded. If we cannot replace the item with something identical and the customer does not opt to credit the purchase towards something else, then they will be given a full refund. If the item is not defective, then it may not be eligible for return or instead may be subject to a restocking fee (please read further below for details). Shipping costs will only be refunded at our discretion in a case-by-case scenario. To begin the process, please submit a request here. In some cases we may follow-up to request a picture of the item or images of the issue being experienced. In the event that we determine the item is eligible under the return and exchange policy, we will provide further instructions on how to proceed.

Exclusions may apply to pre-orders, video games, movies, digital/downloadable product, apparel, blind boxes, Gashapons, Gashapon tokens, and gift cards/StoreCards. Please read further to confirm specific product eligibility and other exclusions.

Online Orders for Store Pickup

Terms begin at the date of pickup.

If the order has been picked up, then the product(s) must be returned to any of our store locations and will abide to all policies (except the terms start date) listed under the In-Store Purchases section above.

If the order has not been picked up yet, then you may submit a request here or proceed to the store pickup location. If it is not picked up within 30 days of the initial "ready for pickup" notification, then the order will canceled and the payment refunded. If the order has a deposit then the paid difference will be refunded (as explained in the Deposits section above).

Exclusions may apply to pre-orders, video games, movies, digital/downloadable product, apparel, blind boxes, Gashapons, Gashapon tokens, and gift cards/StoreCards. Please read further to confirm specific product eligibility and other exclusions.

Restocking Fees

Restocking fees only apply to online orders that are returned by the customer via shipping. To avoid restocking fees, you may return the item to any of our stores, however the In-Store Purchases policy (see above) will apply, and the item will be offered an exchange for store credit only.

If the product is not defective and has been opened, then it is subject to a 25% restocking fee.

If the product is unopened, then it is subject to a 10% restocking fee.

The restocking fee is based on the product’s price before taxes. Restocking fees are applied once the product has been received and the refund is processed. If any of the manufacturer-provided packaging has been opened, removed, or altered in any way (including shrink wrap, tape, and stickers), then the product is considered "opened". Read further below for more details explaining what defines a product as “defective”.

Completed Pre-orders

A pre-order is considered "completed" if any of the following apply:

  1. It has been picked up from a store
  2. Has been processed for outbound shipment to the customer
  3. In transit for delivery to the customer
  4. Has been delivered according to shipment tracking details from the carrier

If you received a pre-ordered item, then we reserve the right to deny any return or exchange unless the item is deemed defective. Please review the "Product Descriptions" section above if you have any disputes to the accuracy of the product received. To increase the likelihood of approval to return a pre-order, it is best to avoid opening it. All received/picked up pre-order return requests are handled in a case-by-case scenario. To begin the process, please submit a request here.

To help avoid issues with being unable to return a pre-order, we recommend you cancel the pre-order while it is still eligible for cancellation. You can review the "Pre-Orders" section under the Cancellation Policy above for more details on eligibility and how to proceed.

Product Eligibility

This section covers eligibility for return and exchange based on the condition the product was purchased as. To confirm complete eligibility, please review the Exclusions & Exceptions section further below as well.

New Product

"New product" is defined as any product that is in the condition provided by the manufacturer upon the time of purchase. In some cases this may be alternatively referred to as "new-in-box" or NIB for short. This includes any exterior and/or interior boxing or packaging that may or may not be shrink wrapped. This may also include but is not limited to any stickers, and labels on the product packaging or product itself. If any of the manufacturer-provided packaging has been opened, removed, or altered in any way, then the product is considered "opened". In many cases Video Game Heaven & Cool Stuff will consider opened products as "used". Exceptions may sometimes apply to this such as a store selling the display model of a new figure with its box and contents since it was the only one remaining.  You can determine if the product was purchased as new by looking at your receipt or invoice. A new product will be listed/printed normally as its product name whereas used product will have "(USED)" or some other prefix in the product name.

  • Unopened new product may be exchanged for store credit only within 7 days.
  • Opened new product may not be exchanged unless the product is defective.
  • Defective new product may be exchanged within 30 days with exception to movies and video games.
  • Defective new movies and video games may be exchanged within 7 days.
  • All defective new product must remain free of visible wear and have all manufacturer warranty labels/stickers (if applicable) untampered with on the product itself.
Used Product

"Used product" (sometimes referred to as "pre-owned") is defined as any product is no longer considered new, or new-in-box as described in the New Product section above, upon the time of purchase. Used product may or may not include packaging that was provided by the manufacturer. You can determine if the product was purchased as new by looking at your receipt or invoice. A used product will have "(USED)" or some other prefix listed in the product name.

  • Used product may be exchanged for store credit only within 7 days with exception to movies and video games.
  • Used video games may only be exchanged within 24 hours or before the close of the next business day.
  • Used movies may not be exchanged unless the product is defective.
  • Defective used product may be exchanged for store credit only within 30 days with exception to movies and video games.
  • Defective video games and movies may be exchanged within 7 days. These items must be exchanged for the same title.
  • All used product must remain in the same visible condition as it was purchased as with any Video Game Heaven or Cool Stuff warranty labels/stickers (if applicable) untampered with on the product itself.
What does "defective" mean?

A defective product in the case of this policy can most commonly be referred to as a product with a manufacturer defect.  This type of defect involves a part or product that was not made according to the original design and possesses some abnormality. This even includes (but is not solely limited to) a missing part or piece not provided on the product or within the packaging. Please refer to exclusions that may apply as listed in the Product Descriptions and Product Compatibility sections under the Terms & Conditions above.

Exclusions & Exceptions

This section covers exclusions and exceptions based on product types and holiday purchases.

Apparel

All apparel may only be returned or exchanged under the stipulations of the New Product Eligibility (see above) if the item has been noticeably unworn and unwashed.

Please inspect these items thoroughly before use. All apparel must be returned with tags intact and untampered (if applicable). Defects may only apply to the materials/fabric, stitching/seams, and prints/patterns. Please bear in mind that some prints/patterns may not be 100% identical in color, quality, and positioning to the same item. This is expected and is only considered to be a defect when outside of an acceptable range of error or variance. These defects are determined on a case-by-case basis by Video Game Heaven & Cool Stuff .

Repair Services

All paid repair deposits and repair service fees associated with any repairs performed by Video Game Heaven or Cool Stuff locations are considered non-refundable. These services are warrantied 90 days from the date of the repair's completion. To have your device serviced under warranty, please bring it to any Video Game Heaven or Cool Stuff location listed here. To direct questions/concerns to our repair team or review the Terms & Conditions for our repair services please navigate here.

All paid disc resurfacing services are non-refundable and are not guaranteed to render a disc usable/readable. Our team makes their best efforts to determine if a disc is "repairable" before proceeding. If for any reason your disc is not performing to your satisfaction, then you may bring it back to any location with your receipt within 7 days of purchase to have us attempt to resurface it further.

Gift Cards & StoreCards

All gift cards/StoreCards are non-refundable. We alternatively refer to a gift card as a StoreCard since a gift card functions identically. These cards are compatible with in-store and online purchases. For more details please visit https://videogameheaven.com/storecard.

Digital & Downloadable Product

All digital and downloadable products are non-refundable and cannot be exchanged. Digital or downloadable products include, but are not limited to, the following:

  • In-game currencies
  • Game network subscriptions
  • Digital game or movie download codes
Blind Boxes, Gashapons, & Gashapon Tokens

All blind box product, Gashapon product, and Gashapon tokens are non-refundable and cannot be exchanged regardless of whether they have been opened or not.

In the rare incident that any of these products are defective, you will be provided an exchange for the exact same blind box or Gashapon. If the Gashapon or Blind Box is no longer available, then you will be given a replacement that is most similar to the item.

Holiday Purchases: Thanksgiving to Christmas Eve

Any in-store or online purchase made between the Monday before Thanksgiving and the end of Christmas Eve will have the first day of the return/exchange policy begin on the Christmas Day (December 25th) of that respective calendar year. If an online purchase is delivered after Christmas Day, then the date of delivery is determined as the first day.

Video Game Heaven
© 1994-2021

Video Game Heaven © 1994-2021

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